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RFKORIEX

User Exits: Automatic Correspondence
RFKORIEX Enhancement Introduction

The RFKORIEX enhancement lets you change the correspondence print programs in FI to suit your requirements.

The enhancement in this version contains function exit EXIT_RFKORIEX_001 that allows you to fax or e-mail letters.

The requirements for faxing letters are as follows:

  1. Faxing letters for one-time accounts is usually not possible (they are printed).
  2. Two fax numbers can be entered in customer and vendor master records:
  • The company fax number in the section for general data
    (KNA1-TELFX/LFA1-TELFX)
  • The fax number of your customer's or vendor's accounting clerk in the section for company code data
    (KNB1-TLFXS/LFB1-TLFXS)
    You must maintain at least one fax number.
  1. You have to use transaction SCOM to configure the fax facility.
  2. The necessary data must be entered correctly for the following fields in structure FINAA (Data for transmission medium for correspondence) in the user exit:
  • FINAA-NACHA = '2' (1 = print, 2 = fax).
  • FINAA-TDSCHEDULE = 'IMM' ( IMM = Fax immediately).
  • FINAA-TDTELELAND = Country key from master record
  • FINAA-TDTELENUM = Telefax number from master record

The requirements for e-mailing letters are as follows:

  1. E-mailing letters for one-time accounts is usually not possible (they are printed).
  2. You have to enter an e-mail address in your customer and vendor master records.
  3. You have to use transaction SCOM to configure the e-mail facility.
  4. The necessary data must be entered correctly for the following fields in structure FINAA (Data for transmission medium for correspondence) in the user exit:
  • FINAA-NACHA = 'I' (1 = print, 2 = fax, I = e-mail)
  • FINAA-INTAD = e-mail address
  • FINAA-TEXTF = Text format (PDF or ASCII)

You can e-mail documents in PDF or ASCII. The format you choose depends on the e-mail programs you are using. MIME capable programs can display e-mails in PDF format only by using an appropriate viewer. If you choose ASCII, you usually have to define your own form in addition to the print or fax form due to the character formatting (font type and size). You specify this additional form in the user exit. See the Define forms for correspondence activity in the Financial Accounting IMG for more information.

If you send e-mails in PDF format and allow your customers to access the FI Customer Information System over the internet, you can insert a link to your info system in the e-mail form.

To insert this link in a form, you have to create a character string that begins with U (for example, UI) and select the selection parameter in this character string.

The link is inserted in the text of the form as follows:

Para. format Link Text
AS < UI:http://URL >Information system< / >

The customer or vendor to whom you send an e-mail in PDF format containing a link has to have the necessary software, for example, a MINE capable e-mail program and Netscape Browser with Adobe Reader 3.0 Plug-In. See the Define forms for correspondence activity in the Financial Accounting IMG for more information.


Function/Program:
  • EXIT_RFKORIEX_001: User Exit for Various Transmission Media (Printout, Fax and so on)

02-Oct-2005